Tools → Content Manager

About the Content Manager

The Content Manager allows a tenant user with the necessary access permissions to manage dashboards and favorites, and organize dashboards into folders.

Content Manager Access Permissions

All users can access the Content Manager. The Content Manager contains the folders and dashboards that you own, or that have been shared with you.

To access the Content Manager for a given tenant, in the Navigation bar, select Content.

Content Manager Anatomy

The Content Manager consists of the following:

• Action bar
• Search bar
• Content view

Action bar

Select + New in the Action bar to open the Add New menu. The Add New menu options are:

• Add Folder
• Add Dashboard
• Import Folder/Dashboard
• Connect other Visualization Tools

Search bar

The Search bar contains a search text box. Search for any part of a given search term. The search returns a result list of zero or more objects. Dashboards are listed first, followed by folders, both in alphabetical order.

You can scroll through the list to find your desired dashboard or folder. To the right of each dashboard or folder, you can hover over the user icon to view the owner of the object. Select a dashboard or folder to open it.

When in a folder or sub-folder, the Search bar will remain to allow for continued searches. Regardless of the folder the search is conducted in, the results will include dashboards and folders you own or have view, share, or edit access to for the entire tenant.

Content view

The Content view contains three sections: Favorites, Folders, and Dashboards. By default, the Content view only shows items where the given user has at least view access rights to the items.

You can view content as cards or as a list.

Content Card view

In Card view, each dashboard or folder will appear as a box in the Favorites, Folders, or Dashboards section, as appropriate. Each box includes the object name, and the last modified date for dashboards only. In the case of shared objects, an icon appears in the upper right corner of the box with the first initial of the user creator name. Hover over the icon to show the user creator display name and your access rights to the object.

Hover over a folder to display a summary of the contents of the folder, which includes how many dashboards and subfolders there are in the folder. Hover over a dashboard to display the description of the dashboard, if available.

The default sort in each section is ascending by Name. For Favorites and Dashboards with more than two objects, you can change the sort. In the upper right corner of the section, change the arrow to point down to sort descending, and up to sort ascending. You can also select the property to sort by from the drop down list: Name, Last Modified, and Owner.

Content List view

In List view, each dashboard or folder will appear as part of a list in the Favorites, Folders, or Dashboards section, as appropriate. The Content list view shows the following properties:

The default sort in each section is ascending by Name. To change the sort for Favorites and Dashboards, select the Name, Owner, or Last Modified column heading, and change the arrow to point down to sort descending, and up to sort ascending.

Content Manager Actions

Using the Content Manager, you can perform the following actions:

• Add a folder
• Add a dashboard
• Open a dashboard or folder
• Change between card and list view
• Search for a dashboard or folder
• Add a dashboard favorite
• Remove a dashboard favorite
• Play your dashboard favorites
• Share a dashboard or folder
• Move a dashboard
• Copy a dashboard
• Rename a dashboard or folder
• Import a dashboard or folder
• Export a dashboard or folder
• Delete a dashboard or folder
• Connect to other visualization tools

Add a folder

Here are the steps to add a new folder:

• In the Navigation bar, select Content.
• In the Action bar, select + New → Add Folder.
• In the Add Folder dialog:
  • Enter a folder name between 1 and 255 characters.
  • Select Add. A new, empty folder will appear, represented by a non-filled folder icon.

Add a dashboard

Here are the steps to add a new dashboard:

• In the Navigation bar, select Content.
• In the Action bar, select + New → Add Dashboard.
• In the Add Dashboard dialog:
  • Enter a dashboard name between 1 and 255 characters.
  • Optionally enter a dashboard description.
  • Select Add. The Analyzer will open.
• In the Analyzer, select + Add Insight.
• After you create a new insight, select Save.

Open a dashboard or folder

Here are the steps to open a dashboard or folder:

• In the Navigation bar, select Content.
• There are two ways to open a dashboard or folder. in the Content view:
  • Option 1: Select the name of the dashboard or folder.
  • Option 2: Select the dashboard More Options (⋮ vertical ellipsis icon) → Open.

Change between Card and List view

Here are the steps to change the view on the Content Manager from the default Card view to the List view and vice versa:

• In the Navigation bar, select Content.
• To change to list view, select List (bullets and lines icon) in the Search bar.
• To change back to card view, select Card (four squares icon).

Search for a dashboard or folder

Here are the steps to search for folders and dashboards within your tenant:

• In the Navigation bar, select Content.
• In the Search bar, enter a search term.
• Review the list of dashboards and folders.

Add a dashboard favorite

Here are the steps to add a dashboard that is important to you as a favorite:

• In the Navigation bar, select Content.
• There are two ways to add a dashboard favorite. In the Content view, in the Dashboards section:
  • Option 1: Hover over Favorite (pie icon) to the left of the dashboard name. When the pie icon changes to a star, select it. The dashboard will be added to the Favorites section in the Content view. The dashboard will appear in both the Favorites and Dashboards sections (on the Content home page or in a folder, depending on the location of the dashboard) with a yellow-filled star icon to the left of the dashboard name.
  • Option 2: Select the dashboard More Options (⋮ vertical ellipsis icon) → Add to Favorites.

Remove a dashboard favorite

Here are the steps to remove a dashboard favorite:

• In the Navigation bar, select Content.
• There are two ways to remove a dashboard favorite. In either the Favorites or Dashboards sections (on the Content home page or in a folder, depending on the location of the dashboard):
  • Option 1: Select the yellow filled star icon to the left of the dashboard name. The dashboard will be removed from the Favorites section.
  • Option 2: Select More Options (⋮ vertical ellipsis icon) → Remove from Favorites.

Play your dashboard favorites

Here are the steps to view a playlist presentation of the dashboards you have added to favorites:

• In the Navigation bar, select Content.
• Select Play your favorite dashboards (presentation icon). An active playlist of your favorite dashboard will launch in full screen, with each dashboard displayed for a predetermined amount of time. The active playlist will show a Playlist bar that contains:
  • The name of the current dashboard
  • The display progress of the current dashboard
  • The number of the current dashboard in the playlist
  • The total number of dashboards in the playlist
  • The name of the next dashboard in the playlist
  • The playlist settings (gear icon) to configure the playlist
• Select Escape (esc) to exit the active playlist.

Configure the playlist

Here are the properties that you can configure for all of the dashboards in the playlist when you select settings (gear icon) in the Playlist bar:

Share a dashboard or folder

Here are the steps to share a dashboard or folder:

• In the Navigation bar, select Content.
• For the dashboard or folder you would like to share, select More Options (⋮ vertical ellipsis icon) → Share Access.
• In the Share dialog, in the With: field, enter the name of the user, email address, or group you would like to share the dashboard with, and select it from the results.
• Select the eye icon to the right of the With: field to set the access level as Can View, Can Share, or Can Edit. The default value is Can View.
• Select Share.
• Select Close.

Move a dashboard

Here are the steps to move a dashboard:

• In the Navigation bar, select Content.
• For the dashboard you would like to move, select More Options (⋮ vertical ellipsis icon) → Move to…
• In the folder tree, navigate to the folder to move the dashboard to and select it. You can filter the tree results by entering a search string in the Search text box. To optionally add a New Folder to add the dashboard to, select the New Folder button, enter a folder name, and select Add.
• Select Move.

Copy a dashboard

Here are the steps to copy a dashboard:

• In the Navigation bar, select Content.
• For the dashboard you would like to move, select More Options (⋮ vertical ellipsis icon) → Make a Copy.
• Optionally enter a New Name for the dashboard copy. The default is the name of the original dashboard with Copy appended to the end.
• In the folder tree, navigate to the folder to move the dashboard copy to. You can filter the tree results by entering a search string in the Search text box. To optionally add a New Folder to copy the dashboard to, select the New Folder button, enter a folder name, and select Add.
• Select Copy, or select Copy & Open if you would like to open the dashboard copy.

Rename a dashboard or folder

Here are the steps to rename a dashboard or folder:

• In the Navigation bar, select Content.
• For the dashboard or folder you would like to rename, select More Options (⋮ vertical ellipsis icon) → Rename.
• In the Rename dialog, enter the dashboard or folder New Name.
• Select Rename.

Import a dashboard or folder

Here are the steps to import a dashboard or folder:

• In the Navigation bar, select Content.
• In the Action bar, select + New → Import Folder/Dashboard.
• In the Import Folder/Dashboard dialog, select the File Upload panel, the source ZIP file from your computer and Open, or drag and drop the source ZIP file to the File Upload panel. Select the Overwrite existing dashboard checkbox if you are importing a dashboard with the same name as an existing dashboard.
• An Imported message will appear if the import was successful.

Export a dashboard or folder

Here are the steps to export a dashboard or folder:

• In the Navigation bar, select Content.
• For the dashboard or folder you would like to rename, select More Options (⋮ vertical ellipsis icon) → Export.
• Optionally select the Include Bookmarks and Include Scheduled Jobs checkboxes to include this information in the XML.
• Select Export.

Delete a dashboard or folder

Here are the steps to delete a dashboard or folder:

• In the Navigation bar, select Content.
• For the dashboard or folder you would like to delete, select More Options (⋮ vertical ellipsis icon) → Delete.
• Select Delete.

Connect to other visualization tools

Here are the steps to view the instructions for connecting to other visualization tools:

• In the Navigation bar, select Content.
• In the Action bar, select + New → Connect other Visualization Tools.
• Select the visualization tool you would like to view connection instructions for.
• Select X to close the connection instructions.